Reports in SAP

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  • January 23, 2023
  • SAP
Reports in SAP

Reports in SAP 

A report is basically the output of data in a required format. SAP has provided many standard reports which can easily be found in the SAP easy access menu just by clicking information systems. Most of your reporting requirements will be reached through the standard reports which are provided by SAP. Reports that are needed and don’t exist in the SAP system can be evolved by using reporting tools or through advanced business application programming (ABAP) i.e. technical development. Now we will discuss the various reporting tools available in the SAP system 

 

  1. Standard reports 

Here is standard reports, provision of the solution is given for the most common reporting requirements

 

Advantages 

  1. It can be used immediately ( i.e.ready made report)
  2. In this report, no development effort is needed

 

Limitations 

  1. It has limited adaptability 
  2. You can’t select output fields randomly 

 

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  1. SAP query 

It is a general SAP reporting tool for creating your own reports, InfoSets, and queries. This tool generates queries to get data and output the same in a specific format. SAP query uses InfoSet for fetching the data. When utilizing the InfoSet query, an InfoSet gives a view of a reported dataset. The InfoSet finds out the tables and fields being specified.
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Advantages

  1. It is a very flexible
  2. Here no programming effort is needed
  3. Queries can be made accessible in the SAP easy-access menu
  4. It can provide extensive options for aggregating data, performing calculations, and for graphical display
  5. It can allow the display of multi-row lists
  6. It can allow you to define a basic list, multiple statistics, and ranked lists for each query

 

Limitation 

  1. It requires a higher training investment

 

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  1. InfoSet query 

This is a tool to build up an SAP query. It is a general SAP reporting tool for creating your own reports. They are also used to immediately recover data from an InfoSet without producing a query from an InfoSet. InfoSet every time forms the base for each query, as queries are a group of data in InfoSet. Note that queries are produced either for a particular function or for a particular user group. queries assigned to a specific group are accessed by all users of a specific user group. 

 

Advantages

  1. It has a clear interface
  2. It is very easy to operate
  3. No programming effort needed
  4. Integration with SAP query will happen so queries can also be treated with SAP Query

 

Limitations 

  1. InfoSets as well as user groups must have to be defined in the SAP query in order to use the InfoSet query
  2. Impossible to display multiple-row lists

 

 

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  1. Quickview 

You can illustrate the QuickView reports and can outlook them via transaction SQVI. This aids you in displaying information from different data sources. For the creation of a QuickView, you won’t require an InfoSet; rather the data will be selected from a table, logical database and a table join. Every user can define his own particular QuickViews that are only seen by that user. They are not able to be copied and are user-specific. You can arrange an SAP Query from QuickView. Nevertheless, the situation is that QuickView uses a functional area from the standard system as a data source. The query is then seeable to the user group. SevenMentor provides real-time and industry-focused SAP Course in Pune.

 

  1. Your own ABAP program

If the demands are unfit to be achieved via any of the previous tools, then writing your own ABAP program assists to deliver a custom report. There are basically two types of reports, the first one is the List, which has very few features and the second one is an ALV, which has extra features. An ALV report has wide functionality, similar to Microsoft excel. It lets you cover, reformat and highlight list items, add graphic elements, and generally make an ABAP list into a very effective communication tool. The various types of ALV reports are simple, grid control, hierarchical, blocked list, graphical list, and interactive. 

 

Advantages

  1. The full scope of the ABAP language can be used
  2. The ABAP workbench gives an easy to use development environment

 

Limitation

  1. The programmer has complete freedom to write code, which sometimes can lead to harm for example runtime errors and incorrect data recovery

 

Author:-

Prahlad Pawar

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